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Job Summary:
 
We are seeking an experienced and proactive Personal Assistant to support our clients Regional Director overseeing social care services across the West of Ireland. This is a temporary, full-time position based in the Sligo office. The successful candidate will provide high-level administrative and project support, ensuring the smooth operation of day-to-day activities.
 
Key Responsibilities:

• Manage the Regional Director’s diary, prioritising tasks and scheduling/rescheduling meetings as required.
• Organise and coordinate internal and external meetings, including preparing agendas, distributing documentation, and managing follow-ups.
• Provide comprehensive email and correspondence support; respond on behalf of the Director where appropriate.
• Act as the primary point of contact for internal and external stakeholders.
• Draft and format documents, presentations, and reports; proofread and ensure timely submission.
• Assist with project coordination, tracking progress and timelines to ensure deliverables are met.
• Maintain accurate and up-to-date records and filing systems, ensuring compliance with data protection policies.
• Support travel arrangements and logistics where necessary.
• Scan and manage paperwork, ensuring documentation is accessible and well-organised.
• Collaborate with the Executive Office team and provide cover or support when needed.

Key Requirements:

• Minimum of 2 years’ experience in a similar administrative role (or 3 years without formal qualifications).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience managing senior-level diaries and schedules.
• Excellent communication and organisational skills.
• Strong attention to detail and ability to manage multiple priorities.
• Discretion and professionalism in handling confidential information.
• Ability to work independently with minimal supervision.
• ECDL or equivalent IT qualification.
• Experience supporting middle to senior management.
• Experience with formal correspondence and minute-taking.

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